The Office Administrator will provide support to ensure efficient operation of our Boston office which consists primarily of landscape architects within the Halvorson | Tighe & Bond Studio. The successful candidate will provide support to all levels of technical and operational staff. This position is a 30 hour per week position with full benefits.
At Tighe & Bond, we pride ourselves in fostering a learning environment where our employees can grow and thrive. Our friendly company culture is small enough to celebrate personal milestones and recognize individuals for their contributions and we are committed to the well-being of our employees, the communities where we work, and the environment in which we live.
Qualifications:
3-5 years of experience in an administrative role
Proficient capabilities in Microsoft Office 365 (Outlook/Calendar, Word, Microsoft Teams, Excel, and PowerPoint, In Design required)
Excellent written and verbal communication skills for both internal and external audiences
Team player mentality, “can do” attitude, and professional presence
Capability to make independent decisions and manage multiple priorities
Responsibilities:
Provide document formatting and processing as needed
Assist with projects including opening new projects; preparation of spec books and contracts; assist with the preparation of RFIs, addendums, etc.; and coordinate, transmit, and log submittals and RFIs for selected projects
Assist with proposal preparation
Answer phone, greet visitors, process incoming and outgoing mail, monitor and maintain office supplies
Work with office equipment vendors and building maintenance
Work with Tighe & Bond IT and vendors to ensure operations of plotters, copiers, staff computers, network and video conferencing resources in conference rooms.
Schedule and coordinate meetings, including ordering and delivery of food, and help staff as needed for video conferencing set-up
Schedule and coordinate attendees for training and/or professional development
Assist with on-boarding activities for new hires
Other administrative tasks as requested
Our best-in-class compensation and benefits package includes competitive salaries, profit sharing, an employee wellness program, a generous health care plan, life and disability insurance, flexible spending accounts, ESOP, 401(k) plan, PTO, internal training and professional development, and a tuition reimbursement program.
Tighe & Bond is a growing, well-established, employee-owned, engineering and environmental consulting firm with 420 employees. A Top 10 New England ENR design firm, Tighe & Bond was recognized by Civil Engineering News and Zweig Group as one of the “Best Firms” to work for in the country. Our team of engineers, scientists, planners, and other professionals provide creative solutions for critical challenges that impact water resources, wetlands, the environment, climate change, and sustainability from twelve offices across Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and New York. The firm offers employees an inviting mid-size company culture, and an opportunity to develop a rewarding career that can have an impact on the environmental development of the Northeast region.
Tighe & Bond is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws